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Transcript Notation for Violent Offenses—Transcript Notation Process


As required by New York State Legislation Article 129-B, effective October 5, 2015, Pratt Institute will denote conduct outcomes on academic transcripts of students found in violation of any policy violation that is deemed a violent offense as defined by CLERY reportable crimes. Transcript notations are applied at the conclusion of the conduct proceedings and appeals processes.

The following are examples of language that may appear on an academic transcript:

  • “Expelled after a finding of responsibility for a code of conduct violation”

  • “Suspended after a finding of responsibility for a code of conduct violation”

  • “Withdrew with conduct charges pending”

Transcript notations for a student suspended or who chooses to withdraw pending conduct investigation will remain on a transcript for a minimum of one year. After one year’s time, a student may request to have the transcript notation removed by filing an appeal with the Vice President for Student Affairs. If an appeal is not filed, the notation will be removed after seven years.


Transcript Notation Appeals Process


To file an appeal to have the transcript notation removed from an academic transcript, a student must submit in writing to the Vice President for Student Affairs the following:

  • A statement describing the incident and what was learned over the time away from the institution.

  • Documentation of successful completion of an in/out patient program or therapy to address the conduct.

  • Students who withdrew from the Institute prior to resolution of the conduct process will need to fulfill the sanctions found in absentia before being permitted to appeal.

  • Transcript notations for students expelled are permanent and cannot be appealed.


Withdrawal Prior To Conduct Case Adjudication


A student who withdraws from the Institute prior to an outcome of a pending conduct case should understand that the investigation will continue without their participation. A student can still be found responsible in their absence. Withdrawal from the Institute will not protect a student from possible criminal or civil action(s).